Safety Program Tools

A health and safety program is made up of policy statements, procedures, assessment and reporting tools, recordkeeping, checks and reviews that a company puts into place and carries out in their operations to ensure the safety of the workplace.

With a documented OHS Program, you create and maintain an action plan for how you will:

  • Define safety responsibilities
  • Identify and control hazards
  • Train workers in safe work procedures
  • Investigate workplace incidents and injuries
  • Document and track health and safety issues and activities in your business.

Documented means that you:

  1. Write it down or type it out;
  2. Share it with your workers by either
    • printing it out and posting it on bulletin boards or at each worker’s workstation
    • share it electronically with your workers through a website or emails, and
  3. Can easily find it and refer back to it when you need it.

Documented Health and Safety Program

Do you have a documented policy or procedure for each of the following?

  1. OHS Policy Statement
    • Signed and posted Safety Policy
  2. Hazards identification and control program
    • Job Hazard Assessments
    • Risk Assessments
    • Field Level Risk Assessments
    • Safe Work Procedures
  3. Emergency Response Plan
    • Posters and Signage with Evacuation Routes and Muster Points
    • Emergency Services Phone Numbers posted
    • Emergency Response Plan Handbook or Manual
    • Alarms and Communication Systems to Alert Workers
  4. Defined Roles and Responsibilities
    • Safety Policy
    • Job Descriptions
    • Safe Work Procedures
    • Hazard Reporting Procedures
    • Injury Reporting Procedures
  5. Inspection guidelines including work site, work processes and procedures
    • Inspection Reports from the OHS Committee or OHS Representative.

    Informal inspections include:

    • Field Level Risk Assessment
    • Pre-work equipment check
    • Maintenance logs
    • Vehicle pre-trip logs
  6. OHS training plan
    • Training Record Matrix: Lists employees and all training applicable to the workplace, indicating who has what training and when they need to renew or update certification.
    • Employee Training Record: Individual employee’s training and certifications, indicating when the employee needs to renew or update the training.
  7. Incident investigation and reporting procedures
    • Incident Investigation Procedure including roles of the Joint OHS Committee or the OHS Representative, the supervisor and the worker.
    • Incident Investigation Report Form
  8. Joint OHS Committee (when you have 20 or more workers)
    • JOHS Committee meeting agendas and minutes
    • Inspection Reports including corrective actions and follow-up

    An OHS Representative (when you have less than 20 workers)

    • Workplace inspection reports which include corrective action recommendations and follow-up tracking
  9. Program revision plan for the OHS Program
    • Revision Policy
    • Dated and signed safe work policies and procedures that indicate when the document will be reviewed and who will review them.
  10. Worker orientation
    • Worker orientation checklist, signed by supervisor and new worker
  11. Safe and timely return to work
    • Return to Work Policy
    • Return to work plans for injured or ill workers
  12. Control of Hazardous Substances: Workplace Hazardous Materials Information System (WHMIS)?
    • WHMIS training certificates for each worker.